PRIVACY NOTICE & COOKIE INFORMATION
MaxLogic LLP Privacy Notice
MaxLogic LLP understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients and will only collect and use personal data in ways that are described there, and in a way that is consistent with our obligations and your rights under the law.
Information About Us
MaxLogic LLP, 11 Park Place, Leeds, LS1 2RX (Registered Address)
VAT Number: 342 1670 25
GDPR Officer: Christiaan Lok
What Does This Notice Cover?
This Privacy Information explains how we use your personal data: how it is collected, how it is held and how it is processed. It also explains your rights under the law relating to your personal data.
What Is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (“the GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal Data in simpler terms is any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but also covers less obvious information such as identification numbers, electronic location data and other online identifiers.
The personal data we use is set out below
What Are My Rights?
Under the GDPR you have the following rights which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details below.
b) The right to access the personal data we hold about you.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means you can ask us for a copy of your personal data held by us to re-use with another business or service in many cases.
h) Rights relating to automated decision making and profiling. We do not use your data in this way.
For more information about our use of your personal data or exercising your rights as outlined above please contact us using the details provided below.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data you have the right to lodge a complaint with the Information Commissioner’s Office.
What Personal Data Do We Collect
We may collect some or all of the following personal data (this may vary according to your relationship with us):
• Date of Birth
• Email Address
• Telephone Number
• Business Name
• Job Title
• Payment Information
What Data Does our Website Collect?
Session cookie. Allows you to use our site in a way that makes your browsing experience more convenient, for example, by allowing you to store items in an electronic shopping basket. Expires after you close your browser.
Stores information about your preferences, and so allows us to customise our site and to provide you with offers that are targeted at your individual interests. Remembers you have clicked the EU Cookie Law disclaimer popup. Expires after 1 year.
How Do We Use Your Personal Data
Under the GDPR we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:
• Providing and managing your account
• Supplying our services to you. Your personal details are required in order for us to enter into a contract with you
• Communicating with you, this many include responding to emails or calls from you
• Supplying you with information by email (you may unsubscribe or-opt out at anytime by emailing firstname.lastname@example.org
We will not use your personal data for marketing purposes. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003 and you will always have the opportunity to opt out.
How Long Will We Keep Your Personal Data?
We will keep your personal data for a period of six years following the final bill on the relevant matter in compliance with our obligations under the Limitation Act 1980. Following the passing of the six year period the relevant personal data will be destroyed.
Do We Share Your Personal Data?
We will not share any of your personal data with any third parties without your prior consent subject to one important exception. In some limited circumstances we may be legally required to share certain personal data, which may include yours if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal address shown below.
There is not normally a charge for a subject access request. If your request is manifestly unfounded or excessive (for example if you make repetitive requests) a fee may be charges to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
How Do You Contact Us?
To contact us about anything to do with your personal data and data protection, including to make a subject access request please use the following details, for the attention of the GDPR officer
Telephone: 0113 4677120
Postal Address: MaxLogic LLP, 11 Park Place, Leeds, LS1 2RX
Changes to This Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary for example if the law changes or if we change our business in a way that affects personal data protection. Any changes will be made available on our website: www.maxlogicgroup.com
Cookies are small pieces of data given to your browser by a website which may be stored as text files in the cookie directory of your computer. Cookies are not programs and cannot collect information from your computer. They do not damage your computer and are defined as "a piece of text stored on a user's computer by their web browser. A cookie can be used for authentication, storing site preferences, shopping cart contents, the identifier for a server-based session, or anything else that can be accomplished through storing text data" (source: Wikipedia, 2011).
Each website may send cookie data to your browser which may save it if your browser's preferences allow it to do so. To protect your privacy your browser only returns a cookie to the website that sent you the cookie and does not send it to any other website. A website cannot access your cookie directory or information on your computer, instead relevant cookies are included by your browser within each request you make to the website. A website can only obtain cookie data that your browser sends to it.
You do not have to accept cookies and you can change the settings within your browser to accept all cookies, reject all cookies, reject cookies from certain websites, notify you if a site is requesting to set a cookie, and set various other options.
Switching off cookies will still allow you to view the majority of content on our site, however, it will prevent you logging in and so accessing personalised information. It will also stop us remembering your login User ID if you ask us to do so, and may restrict your use of our interactive tools and of some services available through linked sites.
Further information about cookies
For further information about cookies, please refer to:
Find information on internet browser cookies on the Information Commissioner's website
Read guidance on controlling cookies on the AboutCookies.org website Read guidance on controlling cookies on the AboutCookies.org website
Find information about cookies on the All About Cookies website
Information sharing and disclosure
Third party content and linking to other websites.
Your access to your information
You have a right to request a copy of any personal information that we hold about you. You will be asked for appropriate identification when you request copies of personal information.